Each year at the Lindale Countryfest, the Kiwanis Club is responsible to manage both the Live and Silent Auctions. Manager is responsible for setting up the physical facilities displaying the prizes. Others use a master list of sponsors and other sources to develop a final list of sponsors to be solicited. Letters are sent to each prospective sponsor explaining our program and asking for their help to provide an item to auction. Raffle Tickets are printed and distributed to each Kiwanian to sell about six weeks prior to the auctions.
Project Manager - Lou Palmer
Assignments and Organizational Chart
Live Auction |
Finance and Accounting |
Solitiation of
Auction Items |
Set-Up and Tear Down Captain: Bob Atwood Workers Jerry Fennell Don Mastal Grady Kitchens Barham Fulmer Tom Cary Tom Green Jack Moore Bryan Nettles Buddy Newton Wayne Jobe Bernie Demers Worker Worker Worker Worker |
Silent Auction |
Raffel Co-Captain: Scot Kuslak Co-Captain: TBD Sales Persons Buster Wilson Tom Carey Jack Moore Chip Neel Joe Wayne Harper Sheryl Crumpton Walt Moyer Bernie Demers Kay Riney Jerry Fennll Emery Crane Sales Person Sales Person Sales Person |
Data Collection Captain: Jim McCaleb |
Item Management Captain: Judie Gibson |
Publicity and Printing Captain: Barb Wilson |
Auto/Truck Display Captain: Marty Perry Drivers Joe Wayne Harper Bernie Demers Tom Green Don Mastal |
Timetable of Activities
July
31st |
| Prepare and Sign Letters |
| Letters to contributors |
| August 7th |
| Check with Library about special item to be built for them |
| Contact members to solicit contributions |
| August 14th |
| Present timeline and org chart to members |
| Pass out solicitation packets to member solicitors |
| August 21st |
| Solicit auction items from contributors |
| Sign-ups for tasks |
| Check with Tommy Mallory about printing flyers and brochures |
| Solicitors Meeting 11AM |
| August 28th |
| Solicit auction items from contributors and pick-up donations |
| Sign-up for tasks |
| September 4th |
| Solicit auction items from contributors and pick-up donations |
| Sign-up for tasks |
| September 11th |
| Sell raffle tickets at Walmart |
| Have all auction items in hand and input into dat base |
| Have all work teams signed-up and published |
| Distribute some items for display at various merchants. |
| September 18th |
| Sell raffle tickets at Walmart |
| Create 1st article for Lindale and Hideaway News |
| Create flyer of all items for HAWL News |
| List of items to auctioneer for review & sequencing |
| Create Brocheres for both auctions & get to T. Mallory for printing |
| September 25th |
| Create labels for all items & attach to item or certificate env. |
| Put label on 3x5 card for ea. item. Give auctioneer live item cards for his writen notes. |
| Sell raffle tickets at Walmart |
| October 2nd |
| Get finalized list of items with item #'s to Lindale News |
| Sell raffle tickets at Brookshires |
| October 9th |
| Turn in raffle tickets |
| October 12th |
| Pick-up auction items from display and storage & take to JH |
| Set-up tents, chairs, tabbles, stands, and stage. |
| October 13th |
| All workers should report to work by 8:00am |
| Prepare silent auction boards, display silent Auction items. Sell raffle tickets |
| Set-up sound system. Auction runners & helpers in place by 11 |
| Close silent auction & open live auction. Setup accounting tables. Call for raffle tickets turned in. |
| Live auction…………….. Close live auction. Raffle drawing. |
| Distribute auction items. |
| Begin tear down. |